Next Booster Meeting - January 15th @ 6:15pm @ CHS

posted Jan 10, 2020, 6:16 PM by Admin CCCP
Dear XC families,

Please read this email carefully as it's longer than usual.

1) There is a boosters meeting next Wednesday, January 15, 6:15-7:15 in the 800 Quad Conference Room

2) Please attend the boosters meeting. As Gregg and I pleaded at the banquet, we need help. Below are positions that must be filled:

  1. Parent Volunteer Coordinator: (mainly will oversee parent volunteers for the Freedom 5K and the Cool Breeze -- all is pretty much set up thanks to Joseph Apresa's hard work, but we need someone to oversee the signup.com messaging). Duties include making minor changes to parent volunteer needs for these events, managing the signup.com webpage for our team messaging, and helping facilitate all the roles when people show up to do their jobs at these two events. Gregg and I can support the new coordinator very easily in this role so please understand that whoever takes this on will be well supported. Expect a couple of hours of work about two weeks before July 4th to coordinate with Gregg and me on the needs for parent volunteers and set up/finalize the roles on signup.com and then expect a few hours in the days leading up to the 4th including the evening of July 3rd and the morning of the actual race. Expect a similar set of hours leading up to the Cool Breeze.
  2. 24 Hour Relay and Summer Camp Coordinator: (again, this is mostly all set up thanks to Joe, but again we need someone to manage it). Note: Joe has done both of these but we divided the duties up in order to make it less onerous for any one person. Duties include making minor changes to parent volunteer needs for these events, managing the signup.com webpage for our team messaging, and helping facilitate all the roles when people show up to do their jobs at these two events. Gregg and I can support the new coordinator very easily in this role so please understand that whoever takes this on will be well supported. Similar to the Coordinator for Freedom 5K/Cool Breeze, expect hours in the days leading up to the 24 Hour Relay (usually end of June) and to camp (first full week in August).
  3. Freedom 5K Sponsorship Coordinator: I was going to do this again this year, but for personal reasons I just cannot do it. However, I will support whoever takes it on. It's not rocket science. Even I figured it out. :) Duties include organizing a small committee of other parent volunteers to contact all of our past sponsors to secure their sponsorships for this year's event AND identifying/contacting potential new sponsors. I have kept a simple spreadsheet with all past sponsors contact information, so keeping that list up-to-date is important. This role must start asap and takes about an hour to two a week from end of January through end of March.
  4. Shadow for Freedom 5K Race Director: Gregg Denson has extensive experience, but this is his last year as Race Director and this is our biggest fundraiser. It would really behoove the Frosh/Soph parents to step in to shadow this year so we can maintain the institutional knowledge that Gregg has to carry on this great event. Duties include attending meetings with Gregg and me when we meet with the City Parks and Rec Department to plan the event (once a month meetings starting Thursday, January 16, 5:45pm-6:45). Lots to do on the evening before the race and on the day of the race.
  5. Food Coordinator for Freedom 5K: organizes team of parents to prepare tables of food for racers on July 4th (fresh fruit, jugs of gatorade, snack bars, etc.) as well as serving burritos to the whole team on July 3rd for their work in helping out on the 3rd, and obtaining coffee/donuts for all volunteers on the morning of July 4th. Again, we have all of the info on how to do all this; we just need the person to donate their time doing it.

Many thanks to Susie Keough for taking over as Team Apparel Coordinator, to Jessica Chairez for Team Dinner Coordinator, to Miguel Sanchez for taking over as Booster Secretary, to Lisa Ward for taking over as Treasurer, and to Rich Coles for taking on a second role as the Communications Coordinator (while continuing his role as Webmaster).

3) We received two more t-shirts from Fan Cloth: Did anyone order a long sleeve maroon t-shirt in either a Medium or a Large? Please contact jeffrhy@gmail.com.

Yours in CX,

Jeff Rhyne
CXCP Boosters Co-President
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